Partner Guide

Comprehensive guide to managing healthcare recruitment for multiple clients through the NHS Jobs Partner Portal.

Understanding Multi-Client Management

As a partner, you can manage recruitment for multiple healthcare organisations:

• Each client has their own dedicated space in your dashboard
• Jobs are tagged with the client organisation for easy filtering
• Applications are routed to the appropriate client contact
• Analytics can be viewed per-client or aggregated across all clients
• Team members can be assigned to specific clients or have access to all

Adding and Managing Clients

Build your client portfolio effectively:

• Add clients with their organisation details and primary contact
• Categorise clients by type (NHS trust, care home, private hospital)
• Specify the recruitment services you provide for each client
• Set up billing arrangements (if applicable)
• Archive inactive clients without losing historical data

Bulk Job Posting

Save time by posting jobs across multiple clients:

• Create job templates for common roles (Staff Nurse, HCA, etc.)
• Use bulk import for high-volume campaigns
• Schedule job postings to go live at optimal times
• Clone existing jobs and modify for different clients
• Set automated expiry dates to keep listings fresh

Application Management

Handle applications efficiently across all clients:

• View all applications in a unified inbox
• Filter by client, role, status, or date
• Forward applications to client contacts
• Track placement status from application to hire
• Set up automated acknowledgements for applicants

Analytics and Reporting

Demonstrate value to your clients with data:

• Track views, applications, and placements per client
• Monitor time-to-fill and cost-per-hire metrics
• Generate client-specific performance reports
• Compare recruitment performance across clients
• Export data for client presentations and reviews

Team Management

Collaborate effectively with your agency team:

• Invite consultants and staff to your partner account
• Assign team members to specific clients
• Set permission levels (admin, consultant, viewer)
• Track team activity and performance
• Manage workload distribution across the team

Compliance and Data Protection

Maintain compliance when handling candidate data for multiple clients:

• Comply with GDPR when sharing candidate data between clients
• Obtain candidate consent for multi-client submission
• Maintain audit trails of all data access and sharing
• Implement data retention policies per client requirements
• Provide data subject access requests across all client data